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Category Office
No Picture
Created 2012-02-09
Owner admin
Promotion level None
Title Administrative Specialist, Kilts Ctr for Marketing
Description University of Chicago in Chicago, Illinois is seeking an Administrative Specialist, Kilts Ctr for Marketing.

Under general direction from senior management, performs complex and diverse administrative duties in support of the day-to-day operations of an organizational unit. Serves as a liaison to the University community regarding administrative issues such as finances, non-academic personnel, and communications. Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues. Coordinates office functions, including developing and implementing office procedures and policies. May serve as a resource in interpreting University policies and guidelines. Coordinates clerical support: recommends various personnel actions related to clerical staff including but not limited to hiring, performance appraisals, and promotions; coordinates work assignments; and ensures accuracy and timeliness of work. May coordinate other personnel matters, including managing the recruitment and hiring process and processing all personnel and payroll related forms.

Performs high level administrative duties in support of office functions. May assist with preparation of the budget. Monitors and reconciles accounts. Manages petty cash account and receives, processes, and tracks all bills and expense reimbursements. Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports. Composes and edits correspondence and other documents. Maintains and updates Web content. Monitors and orders office supplies. May select vendors, and uses signature and purchasing authorization. Oversees and maintains the physical office space, ordering equipment repairs and upgrades. Coordinates logistics of major events. Schedules diverse and complex appointments, meetings, and travel arrangements. May manage special projects or functions related to the business of the organizational unit.

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